How can one write the perfect cover letter, step by step?

Cover letter sample for job application in Word format

How to Write a Cover LetterCover letters.

As much as they require more work, cover letters are a great opportunity to cover qualifications we canu2019t fully explain in our resumes.

In addition, they help personalize job applicants to enable them to come across more as real people to potential employers.

If you throw together a cover letter in the hopes that nobody will actually read it, you might be missing a chance to land the job.

To take advantage of a cover letters full potential, follow these steps below.

Youu2019ll find advice on formatting, reviewing, and researching cover letters.

You will also find links to three free samples, which you can copy and adapt to your own personal cover letter.

,Method One of Four:nWrite an Email Cover LetterInclude a salutation.

There are a number of cover letters to choose from.

And, the greeting you choose will depend on how much information you have about the company.

If you know the name of the hiring manager, your salutation should be something like Dear [insert name] followed by either a comma or a colon.

Make sure to address the manager formally using their proper title (Mr.

, Ms.

, Dr.

, etc.


If you dont know the name of the hiring manager, consider addressing your letter Dear Hiring Manager, Dear Recruiting Team, or Dear [insert company name] Team.

As a last resort, address the letter To whom it may concern, though we recommend avoiding this salutation, as it could come across as a template letter.

,Write the first paragraph of your letter.

This is where you will mention the job for which youre applying and how you found the job listing.

It only needs to be 1 to 2 sentences in length.

,Write the body paragraphs of your letter.

Most cover letters will only have 1 or 2 body paragraphs.

You dont want to overwhelm the hiring manager or use up a great deal of their time.

Try to answer the following questions in your body paragraphs:Why am I a qualified candidate for this position?What work experience do I have that fits the job requirements in the companys listing?Why do I want to work for this company specifically?,Write the final paragraph of your letter.

This will be where you wrap up and discuss how you will proceed with the application.

Consider including the following:Reiterate in one sentence why you feel youre a perfect fit for the position.

Discuss what youll do next.

If you plan on following up with the hiring manager in a week or two, include a specific date.

Otherwise, just say that you look forward to interviewing for the position and discussing your qualifications further.

Provide your contact information.

Include your email address and your phone number so the hiring manager can get in touch with you.

Mention that your resume or references are attached (if applicable).

Thank the person for their time.

,End your cover letter with a respectful closing statement.

Best or Sincerely are both classic options.

Also, since you wont be able to sign your email, finish the letter by typing your full name.

Advertisement,Method Two of Four:nWrite a Paper Cover LetterAdd a letterhead at the top of the letter.

Your letterhead should include your full name, address, telephone number, and email address.

Some guidelines to follow when creating your letterhead:Your name should be in bold 14- or 16-point font.

Your address and other contact information should be in normal 12-point font.

The font of your letterhead does not need to be Arial or Times New Roman, like the rest of your letter, but it should be professional looking and easy to read.

The most important thing to remember is to include up-to-date information so that you make it easy for the employer to contact you.

You may want to include an extra line under the letterhead to create visual appeal and to separate the letterhead from the rest of the letter.

,Write the recipientu2019s name, address, and the date below the letterhead.

It doesnt matter whether you put the date first or last, or how many blank lines you include between them, as long as it looks professional.

From here on out, use 12-point Arial or Times New Roman throughout the entire letter, set your margins to one inch, and use single spacing.

Be sure your font is black, and if youre printing your letter out, use standard-sized paper (8 1/2u201d by 11u201d).

,Address the recipient.

Be sure to refer to the recipient by his or her proper title (Mrs.

, Mr.

, Dr.

, etc.


If youu2019re not sure who the recipient is, write, u201cTo Whom It May Concern:u201d or u201cDear Sir or Madamu201d; however, it is always best to address a cover letter to a real person to make it look like youu2019re not sending form letters.

,State your purpose in the first paragraph.

Tell the employer why you are writing to them in two or three sentences.

State the position for which you are applying (or the one you would like to have should it become available).

You dont necessarily need to include how you became aware of the position unless it was through a mutual contact or recruiting programu2014in which case you should make the most of the connection.

If you are writing a letter of interest (also known as a prospecting or inquiry letter) in which you are asking about positions that might be available, specify why you are interested in working for the employer.

,Outline your qualifications in the middle paragraph(s).

Make sure to match them to the requirements of the position.

If you are writing to inquire about open positions, tell the employer how you can contribute to their bottom line, not what you want to get out of the deal.

To do this, use what you have researched about the employers background and history.

Make your qualifications jump out at the reader by researching the company to which you are applying for a job and tailoring your letter accordingly.

This will also be useful if you get an interview.

Some questions to keep in mind as you write areWhat is the employers mission? What do they promote as the one thing that sets them apart from their competitors?What kind of customer base does the employer have? Who is their target audience?What is the companys history? Who founded it? How has the business evolved? What are the main highlights of the companys performance over the past few years?,Include a positive statement or question in the final paragraph that will motivate the employer to contact you.

Make this closing paragraph between two to four sentences.

Direct the employer to your enclosed resume and make sure you specify that youre available for an interview.

Finish off by thanking the recruiter for their time and consideration, and welcome them to get in touch with you to continue the conversation.

,Write an appropriate closing.

Itu2019s a good idea to thank the reader for his or her time.

After that, write u201cSincerely,u201d u201cRespectfully,u201d or u201cRegards,u201d leave several spaces, and print your name.

,Add your signature.

If you will be submitting your cover letter digitally, itu2019s a good idea to scan and add your signature, write it in with a digital writing pad, or make a digital signature stamp with appropriate software.

,Make a notation of the enclosures.

If you enclose something, such as a resume, with a letter, you should indicate that the letter contains enclosures by making the notation u201cEnclosureu201d or u201cEnclosuresu201d at the bottom of the letter.

Advertisement,Method Three of Four:nReview Your Cover LetterSpell-check and proofread.

If you have a spell-check feature, use it.

Some programs, such as Microsoft Word, also include a grammar check that you should use.

Proofread your letter yourself.

Some things to avoid areCommon misspellings.

Writing in the passive voice.

Own your accomplishments.

Stay away from phrases like This experience gave me the opportunity to.



, or worse, these goals were met by me.

You dont want to sound like everything happened to you or that it was done by some other entity.

Make yourself the active subject of every sentence (e.


, In this role, I developed/reinforced/learned/etc.


However, this does not imply that every sentence should start with I.



so vary your syntax accordingly.

Colloquial (informal) writing.

You want to sound professional and educated.

Avoid all forms of slang, unnecessary abbreviations, and texting lingo.

Incorrect punctuation.

,Read your letter aloud to hear how it reads.

Do not rely on the spelling and grammar checks to catch mistakes.

Consider asking a friend, or even two, to proofread your letter as well.

If no one is available to help, another good strategy is to spend some time away from your final draft (a few hours or even a whole day) so that you can return to it with a fresh perspective.

Advertisement,Method Four of Four:nChecklist for Preparing Your Cover LetterDouble-check some of the most-overlooked basics before you do anything.

While misspelling or misidentifying the name of the company youre applying to isnt the end of the world, its not exactly starting off on the right foot.

Double-check the following:The complete name of the company to which you are applying for a jobThe name of the person to whom you are addressing the cover letterThe address of the person to whom you are sending the letterThe title of the job for which you are applying and/or its reference number, if it exists,Ask yourself what skills do you possess that you are not using enough in your current role.

Would the ideal candidate for this new role be required to make more use of those types of skills? What opportunities are missing in your current role? Answering these questions will help you explain why you are interested in leaving current position.

For example, are you looking for:room for advancementan opportunity to learn new skills,Hammer down your current job or educational position.

This may seem like an obvious question, but knowing how to clearly define your current role is a tremendous asset.

For example, you could be a:graduate student in environmental sciencecustomer service professional specializing in the high-end retail market,Provide a general description of your accomplishments/experiences in the field to which you are applying.

For example, you could have:fifteen years of excellent customer service experiencean outstanding background in scientific research and discoverya solid history of dependability in the automotive industry,Identify the assets can you offer to the company to which you are applying.

List a few in your cover letter, such as:extensive experience with start-upsdemonstrated ability to solve problemsrefined ability to manage teamsWhat will you help the company accomplish, if given the job you desire?increase its bottom linemeet its goal of providing only the best in customer serviceexpand its customer base and increase its revenue,Specify the type of job or level of the position you are seeking.

Is it:,entry-level,management,senior level,Source : wikihow.


Application letter sample for any position with experience

Since itu2019s a formal letter, you have to strictly follow the prescribed format of a formal letter.

,Firstly, letu2019s see the letter example and then I will discuss shortly about the format and writing tips.

,Some tips to write the letter:Strictly follow the prescribed format of a formal letter to write a job application letter or cover letter.

,Mention in the letter what good you can bring to the company if youu2019re being hired and what special skill-set or abilities you have that others may not have it.

,Write in a brief and precise way.

Focus directly to the required skill-sets mentioned in the job description.

,Pick the matching keywords from the job advertisement and mention as many as possible in the letter.

,Write the main content of your letter in short paragraphs as far as practicable.

,Include your name and contact detail with email-id very clearly to get a response from the hiring manager,Choose the subject line carefully.

It should include your name and the post youu2019re applying for unless instructed specifically.

,Mention a clear Call-To-Action (CTA) so that the hiring manager can call you for an interview.

,Quick notes:Letter length: Letter should be limited within single page.

,Font size: Use the conventional font like Times New Roman, Arial or Calibri and the size should be between 10 to 12 points.

,Page format: Use A4 portrait page format with left alignment as a standard.

,DONu2019Ts to write the letter:Donu2019t send common application letter to many companies for different job positions.

Personalize the job requirement and customize accordingly.

,Your resume highlights your detail experience and academic qualifications.

So donu2019t duplicate your resume content in the job application letter or cover letter.

,Donu2019t use any emotional or informal words.

,Remember that a perfect job application letter or cover letter has:Strong opening,Body content relevant to the job specification,Customized job skill-sets,Clear Call-To-Action (CTA),Finally, here is the format to write the application letter for your quick reference and understanding:,[Senderu2019s address][Date][Receiveru2019s address][Subject line][Salutation]Dear Sir/Madam,,[Body of the letter]Part-1: Introduction and the reference where you saw the job advertisement,Part-2: Your skills and abilities to fit for the job,Part-3: Request a call back or an interview,[Complimentary closing]Yours Sincerely,,[Senderu2019s signature][Senderu2019s name and designation][Enclosures (1)]Resume